The 3am Thoughts

Budgets

Hello Clackamas,

I want to talk about something some people find boring, but I enjoy it because of the mystery within. Budgets.

Just a few years ago, I was working for a company that had a budget problem. At first, I was not given the books, just a project to manage. Over time, I was asked to lead that side of the warehouse, which meant I became responsible not only for the work itself, but also for the labor and the numbers behind it.

Something did not sit right. My team was putting in more labor than we were getting paid for, and that is always a red flag. So I started digging. The contract for the job originally paid $1,200 per job, with about $500 in labor over three days. But somewhere along the way, the job was being quoted at $450 total, less than half of what it should have been.

I raised the issue and waited for a response, but I also went back and looked deeper. What I found was that at least 15 cycles of that same mistake had already gone out the door. Thousands of dollars were lost, not because anyone was trying to do something wrong, but because nobody stopped to question the numbers once they became familiar. That is how problems grow.

Over the next two years, I was handed more projects to review. I sat down with owners, walked through supply chains, questioned pricing, and helped correct inefficiencies. In total, we recovered hundreds of thousands of dollars. That did not come from cutting people or reducing services. It came from paying attention and being willing to ask better questions.

That experience stuck with me because budgets are not just spreadsheets. They are decisions. Too often, those decisions get repeated year after year without anyone asking if they still make sense.

Clackamas County operates with a budget of about $2 billion, but a large portion of that money is already locked in or passed through from state and federal sources. The part we truly control is much smaller, which makes every dollar matter even more. Roughly speaking, about a third goes to health and housing, about a third goes to public safety, and the rest has to cover everything else.

So when we talk about costs going up, services feeling stretched, or new taxes being proposed, we should also be asking a simple question. Are we looking closely enough at what we already have?

I am not running to point fingers. I am running because I have seen what happens when someone is willing to slow down, ask questions, and take responsibility for the numbers in front of them. Sometimes the biggest improvements do not come from adding more. They come from finally taking a closer look.

R.W. “Remy” Smith